SportBI Canada
Join Workshop
Privacy Policy

Protecting privacy and using information responsibly.

SportBI Canada is committed to protecting privacy and using information responsibly, transparently, and only for clearly defined purposes. This Privacy Policy explains how we collect, use, store, and protect information submitted through the SportBI Canada website, including the Join the June Workshop form.

1. Information we collect

When you submit a form on the SportBI Canada website, we may collect:

  • full name;
  • work email;
  • organization or National Sport Organization (NSO);
  • role or title;
  • short message or current priority; and
  • any other information you choose to provide.

We may also collect limited technical information, such as browser type, device information, IP address, pages visited, and website analytics.

2. Why we collect this information

We collect this information to:

  • respond to your inquiry;
  • manage SportBI Canada workshop registration;
  • coordinate onboarding, training, and early access conversations;
  • understand stakeholder interest across governments, National Sport Organizations (NSOs), funders, municipalities, researchers, and partners; and
  • share relevant SportBI Canada updates.

We do not collect more information than is reasonably necessary for these purposes.

3. Consent

By submitting a form on this website, you consent to SportBI Canada collecting and using your information for the purposes described in this Privacy Policy.

You may withdraw your consent at any time by contacting us. Withdrawing consent may limit our ability to respond to your request or include you in future SportBI Canada communications.

4. How we use and share information

We do not sell personal information. Information submitted through the website may be accessed by authorized SportBI Canada, 4GLOBAL, or project team members who need it to manage stakeholder engagement, communications, onboarding, or related project activities.

We may also use trusted service providers for website hosting, form management, analytics, email communication, or operational support. These providers are expected to protect information appropriately and use it only for the services they provide to us.

5. Data protection and security

SportBI Canada is built around trust, documented data flows, role-based access controls, contributor control, and responsible data use. The website describes SportBI Canada as designed to align with PIPEDA, with data stored in Canada and governed through clear permissions and safeguards.

We use reasonable administrative, technical, and organizational safeguards to protect information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

6. Data retention

We keep information only for as long as necessary to support the purposes described in this policy, including stakeholder engagement, workshop list management, onboarding discussions, communications, and legal or operational requirements.

When information is no longer needed, we will securely delete, anonymize, or dispose of it.

7. Your rights

You may contact us to:

  • ask what information we hold about you;
  • request a correction;
  • withdraw consent;
  • ask that we stop contacting you;
  • ask questions about our privacy practices; or
  • raise a concern about how your information has been handled.

PIPEDA gives individuals rights to access and request correction of personal information held by organizations subject to the Act. You can learn more from the Office of the Privacy Commissioner of Canada.

8. Cookies and analytics

The SportBI Canada website may use cookies and analytics tools to understand how visitors use the site, improve content, measure engagement, and support website performance.

You can adjust your browser settings to block or delete cookies, although some website features may not function as intended.

9. Links to other websites

The SportBI Canada website may include links to third-party websites or partner organizations. We are not responsible for the privacy practices or content of external websites.